As a publicly funded, non-profit organization, Legal Aid Alberta provides affordable legal services in family law, domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide, with 300 staff and 1,200 private practice lawyers helping people overcome their legal challenges in more than 75 communities across the province.
Who You Are
Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. You’re computer-savvy and more organized than anyone you know. Fast-paced work environments give you a rush and you’re always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly. You care deeply about the success of our team and our organization.
Job Description
Reporting to the Team Lead, Procurement and Facilities, some of the key responsibilities include:
Conduct tendering and RFx competitions to maximize value of LAA spend.
Manage purchase-request data for purchases over $10,000 and for non-Procurement card supported merchants.
Create, maintain, and organize all contract and purchasing documents.
Issue purchase orders for new or extended contracts.
Accountable for the receiving function throughout the organization.
Manage all aspects of LAA P-Card program including tracking and analysing spend making recommendations to achieve optimization; maintaining and demonstrating adequate controls; and development and delivery of staff training program and tools.
Maintain master vendor and contract list; track, analyse and report with recommendations with respect to LAA spend.
Contribute to ensuring accuracy of all leases, sub-leases, leaseholders’ improvements, maintenance and warranties of assets and equipment records.
Respond to inquiries regarding procurement and contracting process requirements from internal clients and vendors in line with management’s directions.
Coordinate and liaise with regular service vendors i.e., Shred-it, maintenance, security system.
Manage physical procurement and contract record retention.
Provide backup support to the facilities function as required
Qualifications
Education and Experience:
Post secondary education in a relevant field – Acceptable combination of education and experience will be considered.
3-5 year’s Experience with purchasing and contracting required.
Preference will be given to those currently working towards nationally recognized certification such as SCMP (Supply Chain Management Professional).
Knowledge and Skills:
Basic contract law including implied duties with respect to competitive bidding.
General knowledge or principles, theories, and practices of purchasing goods and services in the public sector and/or non-profit settings.
Enterprise planning as it pertains to procurement and contracting activities.
Basic understanding of commercial leasing.
Advanced computer literacy, including:
MS Office suite (Word, Excel, PowerPoint, Teams), Visio, and Adobe
MS Business Central procurement functionality.
Strong written and verbal communications skills.
Systems thinking skills including strong strategic and tactical planning capabilities.
Accuracy and attention to detail.
Research, collect, analyse, and develop information or data driven recommendations.
Excellent organizational and time management skills.
Demonstrated ability to work well under pressure.
A positive, “can-do” attitude with client focused approach.
Demonstrated commitment to continuous improvement.
Strong initiative and action orientated with a sense of urgency to get things completed.
Ability to deal with clients, suppliers, and coworkers in a positive, professional, and confidential manner
Adapt to changing environments
Maximize use of available technology
Handle multiple assignments and changing priorities effectively and efficiently with minimal supervision.
What We Offer
Perks of working with us
Competitive wage
RRSP employer contribution
Paid holidays
Health and dental benefits
Health and wellness accounts
Work from home opportunities
Team environment
Weekends off
How To Apply
If you got excited at the prospect of being a part of our team when you reviewed this posting and you meet the minimum qualifications, please select ‘Apply Now’ to create your candidate profile.
Requirements
This competition will remain open until May 30, 2022. Only those selected for an interview will be contacted
Successful candidate will be required to provide an acceptable criminal record check.
