Procurement and Facilities Administrator

THIS JOB COMPETITION IS CLOSED

Competition Number: LAA-21-33

Job Type: Full-Time, Permanent

Location: Edmonton, AB

Posting: External

Competition Ends:

Who We Are

As a publicly funded, non-profit organization, we provide affordable legal services in family law, domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide, with 300 staff and 1,200 private practice lawyers helping people overcome their legal challenges in more than 75 communities across the province.

Who we’re looking for  

Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. You’re computer-savvy and more organized than anyone you know. Fast-paced work environments give you a rush and you’re always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly. You care deeply about the success of our team and our organization. Helping people is your raison d’etre.

Who You Are

Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. You’re computer-savvy and more organized than anyone you know. Fast-paced work environments give you a rush and you’re always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly. You care deeply about the success of our team and our organization.

Job Description

As a Procurement and Facilities Administrator, you will help drive the future of our organization.

Perks of working with us 

  • Competitive wage
  • RRSP employer contribution
  • Paid holidays
  • Health and dental benefits
  • Work from home opportunities

What you’ll be doing

Reporting to both the Procurement and Enterprise Planning Manager, and Facilities Manager some of the key responsibilities of the Procurement and Facilities Administrator are to:

  • Enter purchase-request data for purchases from $10,000 and for non-Procurement card supported merchants.
  • Support tendering and RFx competitions for better value of Legal Aid Alberta (LAA) spend.
  • Maintain and organize all contract and purchasing documents.
  • Issue purchase orders for new or extended contracts.
  • Co-ordinate receiving function throughout the organization.
  • Maintain master vendor and contract list. Identify opportunities to improve pricing or other commercial terms.
  • Work with Communications to maintain appropriate signage for all LAA buildings throughout the province.
  • Keep updated records of all leases, sub-leases, leaseholders’ improvements, maintenance and warranties of assets and equipment.
  • Administer building access cards, keys and parking throughout the organization.
  • Track and coordinate facility work orders.
  • Administer maintenance/testing/inspection programs for of items like fire extinguishers, emergency lighting, and hot water heaters.
  • Respond to inquiries regarding procurement, enterprising planning and facilities process from internal clients and vendors in line with management’s directions.
  • Coordinate and liaise with regular facility service vendors i.e. Shred-it, maintenance, security system.
  • Assist with the coordination of space and office moves.
  • Manage physical record retention.
  • Support the development, continuous improvement and as applicable, reporting aspects of the following enterprise planning deliverables:
    • LAA Business Plan
    • LAA Risk Mitigation Plan
    • LAA Business Continuity Plan
    • Performance Excellence Planner program (Finance & Technology)
    • LAA Strategic Plan updates and various LAA strategic correspondence
    • Implementation of management review recommendations 

Qualifications

Education and Experience

  • Post-secondary education in a relevant field – Acceptable combination of education and experience will be considered.
  • Minimum of two years’ experience with purchasing and/ or facilities management office/ department is preferred.
  • Preference will be given to those currently working towards nationally recognized certification such as SCMP (Supply Chain Management Professional) or CPM (Certified Property Manager). 

Security clearance is required.

Please note: Those candidates who demonstrate a higher level of experience and education may be considered for a more senior level Purchasing Officer role.

What We Offer

Perks of working with us

  • Competitive wage
  • RRSP employer contribution
  • Paid holidays
  • Health and dental benefits
  • Work from home opportunities

How To Apply

Send your resume and cover letter to[email protected]Reference posting number LAA-21-33.

Only those selected for an interview will be contacted.


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