We are Legal Aid Alberta. We believe in an Alberta where everyone is able to understand and protect their legal rights. As a publicly funded, non-profit organization, we provide affordable legal services in family law, domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide: Calgary, Edmonton, Fort McMurray, Grande Prairie, Lethbridge, Medicine Hat, Red Deer, Siksika Nation, and Wetaskiwin. We work together to serve Albertans, protecting their rights and ensuring a fair legal process.
Who You Are
Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. You’re computer-savvy and more organized than anyone you know. Fast-paced work environments give you a rush and you’re always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly. You have knowledge in all facets of HR and have experience in supportive or supporting roles.
Job Description
Reporting to the Director, People and Culture, some of the key responsibilities include:
Preparation of presentations, reports, communication materials and email correspondence
Set-up, organization and maintenance of electronic filing systems as well as records and document management requirements
Preparation of letters, reports, documents, process map information
Preparing and posting authorized job competitions in accordance with Legal Aid Alberta’s (LAA) recruitment practices.
Booking and coordinating interviews.
Assisting with reference checks as required.
Onboarding support for new employees.
Preparing, scheduling and distributing invitations for approved training courses.
Monitoring responses to invitations.
Tracking course completions and employee feedback.
Tracking and reporting of Grievance Procedures.
Scheduling Employee exit interviews.
Creating and issuing employment verification letters for employees.
Taking minutes in the Joint Health and Safety Committee.
Tracking of Safety Metrics.
Providing administrative support including preparing correspondence, reports, arranging meetings, processing invoices, and maintaining records/files.
Creating scheduled reporting, forms and process maps.
Participating in HR Projects/initiatives as requested.
Qualifications
Education and Experience:
University or post-secondary education required. Equivalent experience will be considered.
1-3 years office administration experience preferably in a Human Resources team.
Knowledge and Skills:
Advanced computer literacy, including MS Office (Word, Excel, PowerPoint), Visio and Adobe.
Effective working knowledge of SharePoint.
Practical experience with HRIS and other HR related applications
Strong written and verbal communication skills.
Accuracy and attention to detail.
Excellent organizational and time management skills.
A self-starter with the ability to work independently with minimal supervision.
Ability to maintain a high degree of confidentiality and diplomacy at all times
Able to handle multiple assignments and changing priorities effectively and efficiently with minimal supervision.
Strong initiative and action orientated with a sense of urgency to get things completed.
Ability to work collaboratively with others in a team environment.
Strong research and analytical skills.
A positive, “can-do” attitude with client focused approach.
Demonstrated commitment to continuous improvement.
What We Offer
Perks For Working With Us
Competitive wage
RRSP employer contribution
Health and dental benefits
Health and wellness accounts
Paid vacation time
Holiday closure (paid time off)
Professional days (paid time off)
Professional development
Employee assistance program
How To Apply
If you got excited at the prospect of being a part of our team when you reviewed this posting and you meet the minimum qualifications, select “Apply Now” to apply for this position. Only those who are selected for interviews will be contacted.
Requirements
Successful candidate will be required to provide an acceptable criminal record check.
