Facilities Officer

Competition Number: LAA-22-58

Job Type: Full-Time, Permanent

Location: Edmonton, AB

Posting: External

Competition Ends: When suitable applicant found.

Who We Are

As a publicly funded, non-profit organization, Legal Aid Alberta provides affordable legal services in family law, domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide, with 300 staff and 1,200 private practice lawyers helping people overcome their legal challenges in more than 75 communities across the province.

Who You Are

Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. You’re computer-savvy and more organized than anyone you know. Fast-paced work environments give you a rush and you’re always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly. You care deeply about the success of our team and our organization.

Job Description

Reporting to the Manager, Procurement & Facilities, some of the key responsibilities include:

  • Maintain and organize all lease agreements.
  • Create maintain regular maintenance logs of all LAA Facilities.
  • Coordinate unscheduled maintenance issues and facility emergencies, as they occur, for all LAA locations.
  • Maintain capital improvements that include tenant improvements, furniture, and other high-cost modifications.
  • Emergency procedure oversight to ensure all buildings have the adequate processes/ procedures and equipment.
  • Stay familiar with building code and Health and Safety codes to ensure our buildings are up to code.
  • Approve monthly rent charges for all LAA Facilities.
  • Leverage facilities into the strategic operation plans of LAA.
  • Maintain building access cards, keys and parking throughout the organization upon hire, termination, or resignation of LAA employees and contractors.
  • Undertake facility work orders.
  • Respond to inquiries regarding facilities process from internal clients and vendors in line with management’s directions.
  • Establish, Liaise and maintain contracts with regular facility service vendors i.e. Shred-it, maintenance, security system, Iron Mountain.
  • Authorize, with the approval of manager and stakeholders, the coordination of space and office moves.
  • Work with various stakeholders in other departments to develop safe workplace that is efficient for all users
  • Act as the First Aid and Floor Warden
  • Manage physical and electronic record retention.
  • Perform additional duties as directed by the Manager as required.
  • Provide backup coverage for the Procurement Officer as needed including but not limited to:
    • Support tendering and RFx competitions to maximize value of LAA spend.
    • Enter purchase-request data for purchases from $10,000 and for non-Procurement card supported merchants.
    • Issue purchase orders for new or extended contracts and support the receiving of items for the team

Qualifications

Education and Experience:

  • Post-secondary education in a relevant field – Acceptable combination of education and experience will be considered.
  • 3 to 5 years’ Experience with facilities management required.

Knowledge and Skills:

  • Basic contract law.
  • Facility management, such as commercial leasing agreements, landlord relations, commercial property management, etc.
  • Advanced computer literacy, including MS Office (Word, Excel, PowerPoint, Teams), Visio and Adobe.
  • Strong written and verbal communications skills.
  • Systems thinking skills including strong strategic and tactical planning capabilities.
  • Accuracy and attention to detail.
  • Research, collect, analyze and develop information or data driven recommendations.
  • Excellent organizational and time management skills.
  • Demonstrated ability to work well under pressure.
  • A positive, “can-do” attitude with client focused approach.
  • Demonstrated commitment to continuous improvement.
  • Strong initiative and action orientated with a sense of urgency to get things completed.
  • Ability to:
    • Deal with clients, landlords, suppliers, roster lawyers and coworkers in a positive, professional and confidential manner.
    • Adapt to changing environments.
    • Maximize use of available technology.
    • Handle multiple assignments and changing priorities effectively and efficiently with minimal supervision.

What We Offer

Perks of working with us

  • Competitive wage
  • RRSP employer contribution
  • Paid holidays
  • Health and dental benefits
  • Health and wellness accounts
  • Employee assistance program
  • Christmas Closure

How To Apply

If you got excited at the prospect of being a part of our team when you reviewed this posting and you meet the minimum qualifications, please select ‘Apply Now’ to create your candidate profile. This competition will remain open until a suitable candidate is found. Only those selected for an interview will be contacted. 

Requirements

  • Successful candidate will be required to provide an acceptable criminal record check.

Stay Informed

The latest news from LAA delivered straight to your inbox.